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KANSAS STATEWIDE HOMELESS COALITION
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COORDINATED ENTRY SYSTEM


The Kansas Balance of State Continuum of Care's (KS BoS CoC) Coordinated Entry System (CES) is the entry way for housing and supportive services for those experiencing homelessness in the KS BoS CoC's 101 county area. 
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​Because housing resources are limited, this process is designed to ensure that individuals and families with the highest vulnerability, service needs, and length of homelessness receive priority in housing placement.
Click here to learn more about our CES Committees.
Access to CES
An access point is a location, either physical or virtual, that a household can use to enter the Coordinated Entry System.
​​
Click here for a List of CES Access Points.
​
If your agency is not listed as a CES Access Point or if you would like more information about becoming a CES Access Point, please email the Coordinated Entry Program Manager, Shanae Eggert, at seggert@kshomeless.com.
CES Assessments
​Our CES process includes an assessment that takes about 10-30 minutes and it helps to identify barriers to housing, homeless history, and vulnerability. This information is used to help determine which supportive housing programs a household may be eligible for.
​
KS BoS CoC's Coordinated Entry System uses the VI-SPDAT tool to assess those experiencing homelessness. This assessment measures the vulnerability of a person or family to establish the risk to their life if access to housing and supports are not available. The assessment score provides guidance for what type of housing intervention may work best for that person.


The household will then be placed on the Coordinated Entry list based on their needs and barriers, and referred to an appropriate housing program when an opening becomes available.
coordinated entry List
​Assessing agencies directly enter the Coordinated Entry System assessment into a client’s record in HMIS. This adds clients to the Coordinated Entry List for housing vacancies.

Each of the eight regions have a Regional Coordinator who manages the list, supports the assessing agencies and coordinates with housing programs for availabilities and referrals.

CES Referrals
The Regional Coordinator will only provide a referral to an agency provider upon hearing that they have the capacity to take on new clients. ​

When a provider indicates that they have capacity for new clients, they are communicating that they have the ability to immediately follow up with the referred client to begin working with them. 

Upon receiving a referral from CES, providers should schedule the client to review program eligibility and the expectation is that the provider will accept or deny the referral within 10 business days and inform the Regional Coordinator of the reason for any denials. 
*Reasons for denials are limited to HUD specific eligibility requirements. 

The provider will then intake the referred client into their program. All internal paperwork or additional documents (such as S+C application or birth certificates for adults) will be completed as a part of the provider’s intake process. 
Housing
What Housing is Part of Coordinated Entry?
Coordinated Entry is has homeless designated programs such as the following:
  • Rapid Rehousing 
  • Transitional Housing
  • Permanent Supportive Housing

There are not enough of these units for everyone that needs and deserves housing. Eligibility and availability differs for each program and the Coordinated Entry referral process is used to help determine appropriate placements.

For households who are eligible and have been accessed in the Coordinated Entry System, it is still in their best interest to try and assess general housing resources. 

What Housing is Not Part of Coordinated Entry?
  • Foster Care
  • Assisted Living Facilities
  • Behavioral Health Residential Housing
  • Residential Treatment Settings
  • Mainstream Housing
Frequently Asked Questions for Clients
Q: Can I call and get a status update on where I am on the list?
  • No, because the Coordinated Entry list does not work like a waiting list. There is no order of people and we cannot predict upcoming vacancies or potential matches for those vacancies.
Q: How can I update my information once I have already been assessed?
  • The best thing for someone who has been assessed to do is to keep in touch with the provider that originally conducted your assessment. If your contact information changes, or something significant about your circumstances changes (health, income, or entering mental health or treatment center), notify the person who assessed you and they can make sure your information is updated.
Q: If the parent is staying in an emergency shelter (single adult or domestic violence) but the children are staying with friends/family, do they qualify as a family?
  • Yes, as long as the parent will get the children back upon entrance into housing.
frequently asked questions for providers
CES Policies

CES Policies & Procedures Version 6.0
File Size: 464 kb
File Type: pdf
Download File

Addendum Policies & Procedures V6- Couples without Children VI-SPDAT
File Size: 101 kb
File Type: pdf
Download File

CES Transition Plan
File Size: 225 kb
File Type: docx
Download File


CES Homeless VI-SPDATs

KS BoS CoC VI-SPDAT V3 - Single Adults
File Size: 345 kb
File Type: pdf
Download File

KS BoS CoC VI-SPDAT V3 - DV Single Adults
File Size: 353 kb
File Type: pdf
Download File

KS BoS CoC VI-SPDAT V3 - Family
File Size: 427 kb
File Type: pdf
Download File

KS BoS CoC VI-SPDAT V3 - DV Family
File Size: 427 kb
File Type: pdf
Download File

KS BoS CoC VI-SPDAT - Couples without Children
File Size: 388 kb
File Type: pdf
Download File


CES Prevention VI-SPDATs

Prevention VI-SPDAT - Single Adults V2
File Size: 417 kb
File Type: pdf
Download File

Prevention VI-SPDAT - Family V2
File Size: 423 kb
File Type: pdf
Download File


CES Workbooks and Guidance Documents 

Single Adults VI-SPDAT V3 Workbook
File Size: 364 kb
File Type: pdf
Download File

Guidance from Indigenous Partners
File Size: 413 kb
File Type: pdf
Download File

Family VI-SPDAT V3 Workbook
File Size: 384 kb
File Type: pdf
Download File

Guidance for DV Survivors
File Size: 206 kb
File Type: pdf
Download File


Shelter Diversion Forms

KS BoS Shelter Diversion Tool
File Size: 314 kb
File Type: pdf
Download File

KS BoS Shelter Diversion Tool with Staff Guides
File Size: 321 kb
File Type: pdf
Download File


Training Documents

KS BoS CoC CES Version 3 VI-SPDAT Training - Powerpoint
File Size: 297 kb
File Type: pdf
Download File


HUD'S Coordinated Entry Documents

HUD's Coordinated Entry Data Elements (April 2020)
HUD’s Coordinated Entry Data & Management Guide (October 2018)
HUD's Outline for a CoC's CES Policies and Procedures Document (April 2018)
HUD's VA Participation in Coordinated Entry Implementation Assessment Checklist (November 2017)
HUD's Notice CPD-17-01: Notice Establishing for CoC's CES (January 2017)
HUD Coordinated Entry Self-Assessment (January 23, 2017)
HUD's Coordinated Entry Brief (February 2015)
 

 

Kansas Statewide Homeless Coalition

2001 Haskell Avenue
Lawrence, KS 66046
​staff@kshomeless.com
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  • Home
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