COORDINATED ENTRY SYSTEM
The Kansas Balance of State Continuum of Care's Coordinated Entry System (CES) is the entry way for homeless services for those experiencing homelessness in the Continuum's 101 county area.
Because housing resources are limited, this process is designed to ensure that individuals and families with the highest vulnerability, service needs, and length of homelessness receive priority in housing placement.
Click here to learn more about our CES Committees.
Access to CES
An access point is a location, either physical or virtual, that a household can use to enter the Coordinated Entry System.
Click here for a List of CES Access Points.
If your agency is not listed as a CES Access Point or if you would like more information about becoming a CES Access Point, please email the Coordinated Entry Program Manager, Shanae Eggert, at firstname.lastname@example.org.
Our CES process includes an assessment that takes about 10-30 minutes and it helps to identify barriers to housing, homeless history, and vulnerability. This information is used to help determine which supportive housing programs a household may be eligible for.
KS BoS CoC's Coordinated Entry System uses the VI-SPDAT tool to assess those experiencing homelessness. This assessment measures the vulnerability of a person or family to establish the risk to their life if access to housing and supports are not available. The assessment score provides guidance for what type of housing intervention may work best for that person.
The household will then be placed on the Coordinated Entry list based on their needs and barriers, and referred to an appropriate housing program when an opening becomes available.
coordinated entry List
Assessing agencies directly enter the Coordinated Entry System assessment into a client’s record in HMIS. This adds clients to the Coordinated Entry List for housing vacancies.
Each of the eight regions have a Regional Coordinator who manages the list, supports the assessing agencies and coordinates with housing programs for availabilities and referrals.
The Regional Coordinator will only provide a referral to an agency provider upon hearing that they have the capacity to take on new clients.
When a provider indicates that they have capacity for new clients, they are communicating that they have the ability to immediately follow up with the referred client to begin working with them.
Upon receiving a referral from CES, providers should schedule the client to review program eligibility and the expectation is that the provider will accept or deny the referral within 10 business days and inform the Regional Coordinator of the reason for any denials.
*Reasons for denials are limited to HUD specific eligibility requirements.
The provider will then intake the referred client into their program. All internal paperwork or additional documents (such as S+C application or birth certificates for adults) will be completed as a part of the provider’s intake process.
What Housing is Part of Coordinated Entry?
Coordinated Entry is has homeless designated programs such as the following:
There are not enough of these units for everyone that needs and deserves housing. Eligibility and availability differs for each program and the Coordinated Entry referral process is used to help determine appropriate placements.
For households who are eligible and have been accessed in the Coordinated Entry System, it is still in their best interest to try and assess general housing resources.
What Housing is Not Part of Coordinated Entry?
Frequently Asked Questions for Clients
Q: Can I call and get a status update on where I am on the list?
frequently asked questions for providers